Setting up a virtual office for your business might seem like a convenient yet professional way to kickstart your business. While the process brings several feasible factors, there are some drawbacks as well that need to be considered.
But not to worry, because if set up correctly virtual business addresses can be a means to elevate your business and win more clients!
Learn the basics of virtual mailing set up along with its functioning so that you can confidently shift your real estate company to a virtual one.
What is a virtual mailing address?
A virtual address is a remote location that you get to register to receive your portal mails and packages. Hence, the third party also known as the virtual business address is certified to receive your business mails by keeping your privacy intact.
Over the last twenty years, businesses have replaced the option of PO box with virtual address considering it as a more professional display.
Also, it is a better and cheaper alternative than renting an office solely to register one’s business.
Why choose a virtual address instead of using your home location?
Giving out your home address to the internet is never a good idea and nobody would invite any random person to their residence.
To protect the privacy of your family, establishing a separate virtual address is the way to go.
You might even encounter some clashes if the area that you reside in is defined as a “residence only area”. Therefore to avoid such chaos, it is better not to opt for displaying your home address.
Setting up a virtual address:
Once you have made up your mind, you are only a few steps away from initiating a virtual mailing address.
- First of all, you need to find a virtual office solution around you. These online platforms assist you with finding the best virtual office around you depending on your budget and requirements.
Typically the cost of virtual address service lies between 9$ to 35$ and some of the major services provided include live and virtual receptionists, additional telephone answering services, and setting up meeting rooms for client meetings.
- Secondly, you get to find the virtual office by typing your city/area you live in and the server easily helps you access your desired office around you.
- Now that you are done deciding the services that you want and also have added them to the list, it’s time to simply confirm the order to make a purchase.
- Finally, you require a US postal form along with a notary, and the notary is supposed to authorize a commercial mail receiving agent to receive mail on your behalf.
For all these services virtual office solutions charge a one-time setup fee which you pay right after setting up.
Best virtual mailing websites on the internet:
Back in the day virtual mailing address used to be strictly loyal but now its become global, so you can view and forward your mails and packages just by going online or using the app.
Finding a suitable mailbox service is not at all a hassle today, as numerous servers provide their respective services.
Anytime Mailbox, Incfile, PostScan Mail, TravelingMailbox, ipostal1, Earth Class Mail, and NorthWest are some of the notable servers out there.
These platforms assure to keep your real address private, help you manage remote work by forwarding emails using email marketing software, and also allow you to upload pdf and word files.
Some of them even have their mailing service available 24/7/365 and hence keep you updated anytime and anywhere.
Advantages of using a virtual mailing address:
The key to make your business flourish and prosper is to have a legitimate foundation supporting it. To retain your credibility in the eyes of the customer you completely need to avoid any outdated option like PO box and rather go for virtual mailing.
Doing so will establish trust among clients and in turn will prove to be a game-changer by making your business grow.
2. Secured privacy:
Being anonymous using the virtual business is one of the best perks that one can get. Keep yourself stressless by joining the virtual community without worrying about having an unpleasant encounter with a dissatisfied customer.
Virtual mailing backs you up by not revealing your personal information, therefore conflict with any customer in person is not an option.
3. Organized documentation:
If you are an organized individual and also want a more digitized alternative for your business you can ditch the option of postal mail that will clutter you with all kinds of mails.
A virtual mailing address provides you with the convenience of discarding any unwanted emails and resurfacing important notes from your archived list.
4. Low on a budget:
Generally, virtual addresses are not that expensive but the pricing can vary depending on the services being offered.
Still, when compared to a physical office it’s a cheaper alternative and a more secure alternative to a home address. Preserving the amount that would be used to rent an office and investing it in your business can provide a real boon to it.
A win-win situation all around. Isn’t it?