The e-invoices through the Peppol network are exchangeable through the 4 corner model. In the solution, the key to the activities lay in the access points.
These access points will connect the participating members to the Peppol network.
The good thing here is that you only need to connect to one access point, then it will give your business software access to connect to all partners who are also members of Peppol.
The particular network utilizes the SMP-Service Metadata Publisher providers to retrieve information about the users and unveil it to the appointed users. The SMP will also provide details of the documents that the particular company can accept. With the help of the SMP, the access points will be able to deliver electronic documents to the right recipient in the right manner as well.
Each country which adopts the Peppol framework would appoint an authority to set the local requirements. This party is also responsible for managing the Peppol participants in the specific country.
Basically, there are two ways to make use of the Peppol solution. The first one is to become the Access Point provider yourself. The second one is to connect to a top-notch Peppol Access Point provided by a trustworthy provider such as Galaxy GW. Before choosing the path for you, you will want to get familiar with every option available to you.
Let us start by becoming an accredited Peppol Access Point provider first.
Prior to registration
In order to achieve the accreditation for the AP provider, it is important to understand the basics of the Peppol environment and its elements. Make sure you have covered all of the bases first before proceeding to join OpenPeppol.
The OpenPeppol membership is the first thing you will need to attain to become an Accredited Peppol Access Point provider.
To make an application, you could reach out to the support system or email them at [email protected]. By then, you will need to complete the registration forms to proceed.
All OpenPeppol members are forced to subscribe to the membership and make payment on an annual basis. The money you sent to them is to support all of the activities of the non-profit association that created and manages Peppol. After joining OpenPeppol, we’d also like to recommend you get involved with one of the OpenPeppol Coordinating Communities to help you get on the right track.
Submit expression of interest
The service provider will need to send an expression of interest to the Peppol Authority. Keep in mind that the Peppol authorities in your country could be different than others. It is best to check on the official site of OpenPeppol to see which authority regulates and manages the requirements in your country.
After submitting an expression of interest, you can expect a waiting time of 48 hours. The response will include a zip file which advises you to follow the next steps in the accreditation process.
Sign the TIA
Following your membership application, you must sign the Transportation Infrastructure Agreement (TIA). There are numerous agreements between AP and SMP suppliers.
Using this method, you may also sign New Zealand Annex 5 as an approved service provider in both nations instantly.
We, the Peppol Administration, and you, as service providers, are both parties to the TIA.
The TIA specifies the basic criteria for the Peppol eDelivery Network. Annex 5 of the TIA establishes additional standards and criteria for Australian service providers.
Due diligence check
Conduct due diligence studies using Annex 1 of the TIA to protect the interests of end-users and other network service providers.
You must also affirm your desire to obtain or submit proof of a ten million dollar (or more) professional insurance policy event. This reduces the possibility of claims extending to other participants in e-invoicing networks. This insurance must be in place before e-invoicing may take place.
Some of the information gathered may need to be updated each year in order to maintain current records and certification.
The providers will also need to pass through the questionnaire on security to make sure that they are ready to assure the security of the systems.
Test the service offering
Peppol adheres to the rigors of AP/SMP service requirements, which include the following tests:
Unit testing on your own servers is strongly recommended to ensure compliance with the Peppol eDelivery Network standards.
Before you can begin Peppol Acceptance Testing, you must first get a Test PKI Certificate. A test certificate is required to perform the acceptance test cases.
Jira’s OpenPeppol Service Gateway You do not need to create an account or password to access this site. Only after you’ve navigated to the Portals page should you select “PKI Certificate Request” from the drop-down menu. When applying for a PKI certificate, you must provide an updated copy of Annex 1.
Make sure the request is detailed and that the member is logged in before sending it to OpenPeppol. You must pay any outstanding membership fees in order for your request to be approved. We finally got the go-ahead for OpenPeppol.
After approval, you will have ten days to download your test certificate. There will be no expiration dates for certificates that have been downloaded. If this occurs, resubmit a request to the service desk for a certificate renewal.
For further information, you could ask the Galaxy GW professionals.
We will perform a verification and ensure that all allocated responsibilities are done to guarantee that all required actions are finished and the certification procedure is complete.
You will also be included in the ATO’s list of authorised e-invoicing providers.
It is necessary to get OpenPeppol Certification when OpenPeppol has been authorised. A user must first get a Production Public Key Infrastructure (PKI) Certificate in order to utilise the Peppol Network.
Contact the OpenPeppol Jira Service Desk for production certification. Select ‘Solicit PKI Certificate’ and fill out the form to begin the process of getting a PKI certificate. When requesting a PKI Production certificate, you must also submit your Annex 1 and company registration documents.
One of OpenPeppol’s duties is to validate and re-validate your membership. Before we can approve your application, you must pay any past-due membership dues. The final one that will allow us to proceed is OpenPeppol.
The production certificate must be issued by OpenPeppol within ten days after approval. No certificates that have been downloaded will expire. A certificate renewal request must be resubmitted by the service provider.