It does not matter which industry you work in; your office will always need to scan some pages of documents every day. And if your office is the type that scans over ten pages per day, then the multi-page scanner is the ideal choice for your office.
While there are some all-in-one printers on the market these days, they are mainly ideal for personal use; if you wanna make your office tasks easier, you should get a multi-page scanner for your scanning tasks.
Unlike most of the other types of printers on the market, if you use a multi-page scanner, you will not have to worry about dealing with queues when you want to scan pages. A Multi-page scanner will also give higher quality scans. So if you get the best multi-page scanner, you can expect a clearer and more colourful scan in a shorter time span.
While having a multi-page scanner is an awesome experience, choosing the best multi-page scanner can be a bit challenging. There are some factors to consider when you are choosing the best multi-page scanner for your office. We have compiled some of these factors below;
OCR is Optical Character Recognition, and it refers to a state-of-the-art piece of software that can be used to convert scanned documents to editable and searchable files. This is an awesome feature for scanners, so it is definitely a feature you should watch out for when you are choosing a multi-page scanner.
If you work in an office, there is a huge chance you will have to search for numbers or texts on some scanned documents. You might even be required to edit or manipulate the content of scanned documents. These factors make this feature extremely useful for offices.
This feature is a great choice for both personal and office-based multi-page scanners because it makes it easier to edit and search scanned files.
A number of OCR-supported multi-page scanners often come with extra features, including direct e-mailing, which enables users to directly send their scanned files to other people through the scanner without having to use a computer. With this kind of multi-page scanner, you will find it easier to convert PDF or JPEG scanned documents into word files.
TPU is the abbreviated form of Transparency Adapters, which are tools that generate light that can be used to scan images from negatives, films or slides. Scanners that come with this feature also feature a piece of software that can process files from these sources differently and generate amazing results.
This means that if you are in a business that requires scanning slides, films and negatives, the TPU is a feature that you should definitely look out for. However, it is possible that the price of scanners with this feature might be a bit higher due to this, but if it is something important for your business, you should get it.
This feature can also be used at home when you want to restore images from old films and store them digitally to prevent them from being destroyed.
Automatic Document Feeder
One of the main aims of getting a multi-page scanner is to save time when scanning different kinds of documents, including contracts, utility bills, receipts and so on. For this purpose, an automatic Document feeder will be very useful because it ensures you do not have to wait around to feed the documents to the scanners one by one.
It does this by automatically moving on to the next page when it is scanning, so the process is done faster. This is what makes it a very important feature to look out for in a multi-page scanner. These scanners often feature a feeder tray in which you can place your multi-page documents for the scanner to scan them and deliver to the output tray for you. However, it should be noted that different scanners might have different auto-feed rates. Without this amazing feature, you will have to waste time feeding the documents to the scanner one by one, which can be a bit annoying.
This is a very important factor to consider if you are looking for high quality scanned documents from your scanners. Some of the best multi-page scanners can offer you a 600 PPI resolution, which is pretty awesome because this ensures your scanned documents will feature high-quality images and text. It does not matter if the image is cropped or stretched; you will still get your high quality.
However, if you are not really interested in high-quality images in your scanned documents, you can go for a multi-page scanner that supports at least 200 PPI. Currently, you can find scanners with a resolution as low as 200 PPI and as high as 4800 PPI on the market.
This is another important factor to consider when you are getting a multi-page scanner. The size of the scanner you choose must be compatible with the space you have for it in your home or office. You should also make sure that your scanner can handle bigger pieces of paper like A2 or A1.
You should note that a scanner with a larger flatbed will be able to scan documents in a wide range of sizes.
If you are choosing a multi-page scanner, you should make sure you choose one that is easy for you to use. For instance, you can go for the one that requires you to press fewer buttons to get the job done or the one that requires little configuration to setup.
If you want to choose the best multi-page scanner, you should make sure to go for the one that can scan both sides of the document at the same time. This will help save time, and the scanning will be quicker. This means that if you put 15 double-sided pages in the scanner, you will get 30 scans. Also, make sure the scanner that you choose comes with software that can ignore blank pages and move on to the next.